(Highlighting and underlining done by $afepro)
 
Civil Penalty Payment Process Single Source Page


New Changes to Civil Penalty Payment Process

MSHA is implementing several new changes to improve its civil penalty payment process. These changes are intended to streamline the debt collection process and make it more user friendly for everyone.

New Mailing Address- Beginning October 1, all payments for civil penalties must be mailed to a new address: U.S. Department of Labor/MSHA, P.O. Box 790390, St. Louis, MO 63179-0390. (Note: This is a US Postal service address. FedEx or UPS will be returned. The 30 day period for paying the fine is based on calendar days!)

Electronic Funds Transfer- Payments made by check will be converted into electronic funds transfers and electronically debited to a company's account. Debits will usually occur within 24 hours and will appear on regular account statements
    Notice to Customers Making Payment by Check


    If you send us a check, it will be converted into an electronic funds transfer (EFT). This means we will copy your check and use the account information on it to electronically debit your account for the amount of the check. The debit from your account will usually occur within 24 hours, and will be shown on your regular account statement.

    You will not receive your original check back. We will destroy your original check, but we will keep the copy of it. If the EFT cannot be processed for technical reasons, you authorize us to process the copy in place of your original check. If the EFT cannot be completed because of insufficient funds, we may try to make the transfer up to 2 times.
Assessment Statement Delivery- MSHA will deliver monthly Assessment Billing Statements via Federal Express. Federal Express delivery requires a street address and not P.O. Box or Drawer.

Beginning September 17, 2007, MSHA will deliver your monthly Assessment Billing Statement via Federal Express (FedEx). FedEx delivery requires a street address (not a PO Box or Drawer). As a result, we will be using the street address from the most recent Legal Identity Report (MSHA form 2000-7).

MSHA asks that companies ensure that the Address of Record reported on the Legal Identity Report is correct. If another address is desired, please update the Mine's Legal Identity Report. This can be done by filing a paper copy that can be obtained from the mine's servicing district office, or online by accessing the Agency's website, Mine Safety and Health Administration (MSHA) - U.S. Department of Labor - Forms and Online Filings (www.msha.gov under the Forms/Online section of Quick Links).

Independent contractors must also ensure that their records with MSHA are up to date and contain a street address. Contractors should provide MSHA with the following information: Contractor ID, Contractor Name, Street Address, City, State and ZIP Code, and Phone Number.

New Civil Penalty Provisions- Significant changes were made to 30 CFR Part 100, Criteria and Procedures for Proposed Assessment of Civil Penalties. The changes became effective on April 23, 2007. The significant changes made to this rule are explained may be viewed using this link.

The final rule (07-1402 - 30 CFR Part 100 - Criteria and Procedures for Proposed Assessment of Civil Penalties) that was published March 22, 2007, may be viewed using this link .

Upcoming Improvements
  • PIB on Violations per Inspection Day (VPID)
  • New web tool--Allows companies to review their history and how assessments are broken down. This will be available via the Data Retrieval System on a mine-by-mine basis.
Press Releases
  • 09/18/2007 - MSHA announces new process for collecting civil penalties